Mission Control Dashboard
Fleet Health Score, critical alerts, 6 key metrics, 5 clickable status cards, reports hub, top expensive vehicles, cost trends, vendor performance, and activity feed — all on one screen.
Vehicle Management
Full lifecycle tracking with photo uploads, VIN decode from the NHTSA database (with check-digit validation), insurance and registration tracking, compliance monitoring, printable QR labels, and status management.
Maintenance & Service Planner
Track service history, schedule preventive maintenance with templates, and plan upcoming work with date and mileage-based threshold alerts. Reserve a maintenance window of up to seven days and Motrix blocks conflicting dispatch assignments.
DVIR Inspections
DOT/FMCSA-compliant inspections from any phone or tablet. Defect severity (minor keeps vehicle active, major takes it out of service), photo capture, canvas-drawn signatures, automatic work order generation, and opt-in draft recovery so a half-finished inspection survives a dropped signal.
Work Orders
Service ticket management with priority levels, cost tracking (labor + parts), vendor assignment, timeline visualization, and document attachments.
PM Inspections
Technician-driven preventive maintenance inspections with cascading A/B/C levels, numeric measurement fields with threshold auto-flagging, and automatic defect-to-work-order generation.
Fuel & EV Charging
Log fuel purchases with automatic MPG calculations and track EV charging sessions with kWh, cost per kWh, battery gain, charger type, and odometer updates.
Warranty Tracking
Three-tier warranty architecture: OEM vehicle warranties, component warranties, and specialty equipment — all with color-coded expiration alerts.
Budget & Cost Analysis
Monthly budget tracking with automatic variance calculations, cost-per-mile analysis, 6-month trend charts, and vehicle-level cost breakdowns.
Parts Inventory & Departments
Track stocked parts alongside warranty-covered components, monitor low-stock alerts, and organize vehicles, spend, and reporting by department.
Driver & Assignment Management
Driver profiles with license tracking, compliance alerts, and CSV bulk import. Configurable qualifications with expiry dates and evidence files, flagged as required for dispatch. Vehicle assignment history and active assignment monitoring across your fleet.
Reports & Analytics
13 built-in reports: Cost Analysis, Vendor Performance, DVIR Audit, PM Compliance, Parts & Warranty, Fleet Utilization, Fuel Efficiency, Service Planner, Work Orders, Service History, Technician Labor — all with one-click PDF export — plus Recall Compliance and Client Attendance with CSV export. Cost and utilization reports explain their metrics and show data coverage.
Configurable Alerts
Daily email notifications for overdue maintenance, overdue DOT inspections, expiring licenses and warranties, low-stock parts, and other compliance items — plus a Monday-morning Weekly Fleet Summary email. Per-company thresholds for days and miles before service.
Multi-Tenant & Role-Based
Company-scoped data isolation with 6 roles (Global Admin, Fleet Manager, Department Manager, Shop Manager, Dispatcher, Driver) and 22 granular permissions. Optional two-factor authentication, role-specific navigation, and Quick Log for rapid data entry.
CSV Bulk Import
Import vehicles, drivers, and fuel records from CSV files. Preview the first rows and validation totals before anything is written, then confirm. Saved column mappings, duplicate detection, and downloadable rejection reasons.
Document Management
Attach invoices, photos, PDFs, and inspection reports to vehicles, maintenance records, work orders, and inspections. All documents stored with the record they belong to.
Print & PDF Export
Professional PDF reports for all 11 core analytics views with automatic dark-to-light theme conversion. Clean, print-ready output for FTA audits and board presentations, plus per-vehicle audit packets.
Dispatch Module
Paratransit trip scheduling with passenger tracking, driver/vehicle assignment, trip board calendar view, and driver self-service status updates from mobile. Every assignment is checked against vehicle restrictions, license expiry, required qualifications, seating and wheelchair capacity, and overlapping trips or runs.
Clients & Run Manifests
Saved client profiles with standing schedules generate tomorrow's trips automatically. Schedule exceptions handle absences and one-off pickup times without touching the recurring schedule. Drivers work AM/PM run manifests with a one-tap stamping workflow, and the Client Attendance report turns ridership into billing-ready data.
Auto Shop Management
Service bay tracking, shop board for foremen, technician time clock, smart bay assignment, one-click assign-and-start, parts requisition workflow, and shop performance metrics.
Parts Inventory
Track parts stock levels with reorder alerts, requisition approval workflow, and automatic inventory adjustment when parts are issued to work orders. Optional VMRS system codes and an append-only stock movement ledger showing who changed what and why.
CSV Data Export
One-click CSV export for vehicles, drivers, work orders, fuel records, and maintenance. Formula-injection-safe with date-range filtering.
Tomorrow's Readiness
One view of what is blocking tomorrow: out-of-service vehicles, expired insurance, registration, or DOT dates, major defects awaiting verification, maintenance due, unassigned trips, and expired driver credentials — each linked to its source. Assign an owner and follow-up date per issue. Missing inputs show as review items, never as a green light.
NHTSA Recall Compliance
Nightly sync matches every active vehicle against NHTSA recall campaigns, with alias mapping for common paratransit chassis. Open recalls surface as dashboard alerts; your team marks each one Remediated or Not Applicable, and syncs never overwrite that decision.
Audit Packets & QR Labels
Build a per-vehicle audit packet: an evidence-index PDF covering inspections, signatures, measurements, defect resolution, maintenance, and work orders, plus the attachments in one ZIP. Print QR labels that open the inspection form for the scanned vehicle — login and permissions still apply.
